Relocating your business to new offices is a major milestone. In addition to coordinating movers, setting up your IT infrastructure, and managing your teams transition, you need to also establish a professional commercial cleaning contract.
When you need to navigate a commercial cleaning contract for your first time move, it can feel overwhelming. At Sloane Cleaning Services, we have created a practical guide, helping you establish a cleaning agreement for your new office seamlessly.
Every office has unique cleaning demands based on layout, flooring, and employee density. Before reaching out to vendors, conduct a comprehensive audit of your new layout. Map out high-traffic areas such as entryways, reception areas, communal kitchens, and washrooms. Determine whether your flooring requires specialized care, such as hardwood polishing, marble sealing, or deep carpet extraction, so you can clearly define your scope of work to prospective vendors.
Commercial cleaning contracts tend to operate on a daily, semi-weekly, or weekly schedule. Decide whether cleaning should occur after business hours, early in the morning, or during the day. Daytime cleaning can foster real-time responsiveness and lower energy costs, while after-hours cleaning eliminates distractions for your workforce. Align your choice with your operating hours and security preferences.
When reviewing commercial proposals, avoid accepting generic quotes. Ensure your contract explicitly includes:
Never bring furniture and staff into a space without a baseline deep clean. Post-construction dust, previous tenant residue, and lingering allergens should be completely removed before move-in day. Request that your chosen contractor conduct an initial pre-occupancy deep clean prior to launching your regular recurring schedule.
It is best to begin sourcing quotes 4 to 6 weeks prior to your move-in date. This allows sufficient time for site walk-throughs, contract negotiation, and scheduling the pre-occupancy deep clean.
Most professional commercial cleaning companies supply their own specialized equipment and cleaning agents. washroom paper products and trash liners can usually be bundled into your monthly billing or sourced independently.
Standard contracts often run for 12 months, but many vendors offer a 30-day or 60-day trial period or cancellation clause for non-performance to ensure service quality meets your expectations.
Moving into a new office can be stressful, which is why you want to start on the right foot with a new cleaning contract, ensuring your office is maintained in a clean, healthy, and safe manner. Sloane Cleaning Services is backed by 40+ years of commercial cleaning experience. Contact our team now for a free, no obligation quote.