Well-run offices see cleanliness as more than hygiene, it's about productivity, a positive working environment, and professionalism. For admin teams, it's important to ensure the smooth coordination with cleaning schedules, though it can be challenging, especially in busy environments.
Communication is important for any successful collaboration. Admin teams should set up a direct line of communication with their cleaning staff or professional cleaning provider. This can be a Whatsapp group or regular check-ins. With an open channel of communication you can update and schedule quickly, ensuring any special cleaning needs are met.
Sloane Cleaning Services Tip – Designate one admin team member as a primary contact, ensuring consistency.
Transparency is essential when coordinating cleaning routines. Sharing a digital calendar can ensure everyone is aligned. This calendar should outline daily, weekly, and monthly tasks, identify areas of priority, along with cleaning times.
Sloane Cleaning Services tip – use colour coding for different cleaning tasks and ensure your calendar is synced with the admin team and cleaning team, avoiding clashes between important meetings and events, and cleaning.
Each area in your office requires different levels of attention. Admin teams should coordinate with cleaning teams to define areas based on use, such as :
Sloane Cleaning Services tip – when you know the different areas of your office, you are able to schedule your cleaning activities effectively.
The best cleaning schedule with work with your office activities. Avoid cleaning during peak work hours, client meetings, or staff lunches. For example, bathrooms should only be cleaned outside lunch breaks.
Sloane Cleaning Services tip – if you offer hot desking, take advantage of quiet days for cleaning and hard to access areas.
Every few weeks, the admin team should walk through the office with a cleaning supervisor to determine the quality of cleanliness, while addressing any issues. This ensures that high standards of cleanliness are maintained.
Sloane Cleaning Services tip – encourage employees to report issues, enabling you to refine your cleaning schedules effectively.
Admin teams should be aware of any upcoming events that could potential impact your cleaning schedule. Office parties, weather changes, and client visits impact cleaning demands.
Sloane Cleaning Services tip – share event schedules with your cleaning team in advance, enabling them to allocate more staff if needed.
Admin teams should keep records of cleaning schedules, contracts, inspections, and complaints to track performance over time.
Sloane Cleaning Services tip – you can use a spreadsheet to keep everything organised and within easy access when meeting with your cleaning supervisor.
Clean offices are shared responsibilities, but admin teams play an important role in ensuring everything goes ahead seamlessly. Clear communication, planning, and collaboration all go hand in hand in ensuring your office is clean, healthy, and welcoming. Sloane Cleaning Services is a professional office cleaning specialist in London, backed by more than 40 years experience, providing bespoke cleaning schedules that align with your business goals. Contact us now to find out more.